This Policy Reference Manual is provided as a service of the Minnesota School Boards Association and the Minnesota Association of School Administrators to assist school boards and administrators in the development of proper policies and procedures in managing their school districts.  This manual is not designed to address all policy matters but should be recognized as addressing priority issues.  MSBA/MASA plans to annually update existing policies and supplement the Manual with additional policies as necessary.

MSBA/MSASA Policy Reference Manual INDEX is a tool you can utilize in finding the Policy Subject which will coordinate you with the policy it is conjuction with.



101 Legal Status of the School District

101.1 Name of the School District

102 Equal Educational Opportunity

103 Complaints – Students, Employees, Parents, Other Persons

104 School District Mission Statement



201 Legal Status of the School Board

202 School Board Officers

203 Operation of the School Board – Governing Rules

203.1 School Board Procedures; Rules of Order

203.2 Order of the Regular School Board Meeting

203.5 School Board Meeting Agenda

203.6 Consent Agendas

204 School Board Meeting Minutes

205 Open Meetings and Closed Meetings

206 Public Participation in School Board Meetings/Complaints about Persons at School Board Meetings and Data Privacy Considerations

207 Public Hearings

208 Development, Adoption, and Implementation of Policies

209 Code of Ethics

210 Conflict of Interest – School Board Members

210.1 Conflict of Interest – Charter School Board Members

211 Criminal or Civil Action Against School District, School Board Member, Employee, or Student

212 School Board Member Development

213 School Board Committees

214 Out-of-State Travel by School Board Members



301 School District Administration

302 Superintendent

303 Superintendent Selection

304 Superintendent Contract, Duties, and Evaluation

305 Policy Implementation

306 Administrator Code of Ethics



401 Equal Employment Opportunity

402 Disability Nondiscrimination Policy

403 Discipline, Suspension, and Dismissal of School District Employees

404 Employment Background Checks

405 Veteran’s Preference

406 Public and Private Personnel Data

407 Employee Right to Know – Exposure to Hazardous Substances

408 Subpoena of a School District Employee

409 Employee Publications, Instructional Materials, Inventions, and Creations

410 Family and Medical Leave Policy

412 Expense Reimbursement

413 Harassment and Violence

414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse

415 Mandated Reporting of Maltreatment of Vulnerable Adults

416 Drug and Alcohol Testing

417 Chemical Use and Abuse

418 Drug-Free Workplace/Drug-Free School

419 Tobacco-Free Environment

420 Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions

421 Gifts to Employees and School Board Members

422 Policies Incorporated by Reference

423 Employee-Student Relationships

424 License Status

425 Staff Development

426 Nepotism in Employment – Charter Schools

427 Workload Limits for Certain Special Education Teachers



501 School Weapons Policy

502 Search of Student Lockers, Desks, Personal Possessions, and Student’s Person

503 Student Attendance

504 Student Dress and Appearance

505 Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees

506 Student Discipline

507 Corporal Punishment

508 Extended School Year for Certain Students with Individualized Education Programs

509 Enrollment of Nonresident Students

510 School Activities

511 Student Fundraising

512 School-Sponsored Student Publications and Activities

513 Student Promotion, Retention, and Program Design

514 Bullying Prohibition Policy

515 Protection and Privacy of Pupil Records

516 Student Medication

517 Student Recruiting

518 DNR-DNI Orders

519 Interviews of Students by Outside Agencies

520 Student Surveys

521 Student Disability Nondiscrimination

522 Student Sex Nondiscrimination

523 Policies Incorporated by Reference

524 Internet Acceptable Use and Safety Policy

525 Violence Prevention [Applicable to Students and Staff]

526 Hazing Prohibition

527 Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches

528 Student Parental, Family, and Marital Status Nondiscrimination

529 Staff Notification of Violent Behavior by Students

530 Immunization Requirements

531 The Pledge of Allegiance

532 Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds

533 Wellness

534 Unpaid Meal Charges



601 School District Curriculum and Instruction Goals

602 Organization of School Calendar and School Day

603 Curriculum Development

604 Instructional Curriculum

605 Alternative Programs

606 Textbooks and Instructional Materials

607 Organization of Grade Levels

608 Instructional Services – Special Education

609 Religion

610 Field Trips

611 Home Schooling

612.1 Development of Parent and Family Engagement Policies for Title I Programs

613 Graduation Requirements

614 School District Testing Plan and Procedure

615 Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students

616 School District System Accountability

617 School District Ensurance of Preparatory and High School Standards

618 Assessment of Student Achievement

619 Staff Development for Standards

620 Credit for Learning

623 Mandatory Summer School Instruction

624 Online Learning Options



701 Establishment and Adoption of School District Budget

701.1 Modification of School District Budget

702 Accounting

703 Annual Audit

704 Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System

705 Investments

706 Acceptance of Gifts

707 Transportation of Public School Students

708 Transportation of Nonpublic School Students

709 Student Transportation Safety Policy

710 Extracurricular Transportation

711 Video Recording on School Buses

712 Video Surveillance Other Than on Buses

713 Student Activity Accounting

714 Fund Balances

720 Vending Machines

721 Uniform Grant Guidance Policy Regarding Federal Revenue Sources



801 Equal Access to School Facilities

802 Disposition of Obsolete Equipment and Material

805 Waste Reduction and Recycling

806 Crisis Management Policy

807 Health and Safety Policy



901 Community Education

902 Use of School District Facilities and Equipment

903 Visitors to School District Buildings and Sites

904 Distribution of Materials on School District Property by Nonschool Persons

905 Advertising

906 Community Notification of Predatory Offenders

907 Rewards